Managers/Strategic Advisors
Table of Contents
Administrator (Large Organization)
Last updated: December 8, 2023
Administrative Assistant
- UW Job Grade:
- 6
- UW Payroll Code(s):
- 19806, 11176, 11926, 19514, 11315, 19552, 19556, 11386, 19586, 19626, 11336
- Job Summary:
- Functions as the Executive Secretary to a senior officer. Administers the senior officer’s affairs by devising and implementing office procedures to ensure overall efficiency.
- Reports to:
- Vice President or Senior Officer
- Qualifications:
- Requires an Associate’s degree or equivalent combination of education and experience, and three years of professional administrative or secretarial experience.
Administrator (Large Organization)
- UW Job Grade:
- 10
- UW Payroll Code(s):
- 11250, 11300, 11500, 19117, 19257, 19118
- Job Summary:
- Business manager directly responsible to the senior academic or administrative official for developing and implementing all administrative services for a school, college or administrative unit of significant size and complexity.
- Reports to:
- Senior Academic or Administrative Official
- Qualifications:
- Requires a Bachelor’s degree in business administration or related field and five years of experience.
Administrator (Small Organization)
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11248, 11298, 11503, 19115, 19255, 19120
- Job Summary:
- Business manager directly responsible to the senior academic or administrative official for planning and implementing all administrative services for a department or division of moderate size or complexity.
- Reports to:
- Senior Academic or Administrative Official
- Qualifications:
- Requires a Bachelor’s degree in business administration or related field and three years of experience.
Auditor
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11556, 19160
- Job Summary:
- Examines and analyzes fiscal or other administrative records and practices of the institution for compliance with various internal and external regulations and policies, effectiveness of established controls, efficiency of operations, and accuracy of reports and records.
- Reports to:
- Director of Internal Audit
- Qualifications:
- Requires a Bachelor’s degree in business administration or related field and three years of related experience. Excellent interpersonal, communication, and analytical skills are needed, along with the ability to interact independently with all levels of management. Professional certification such as a CPA, CIA, CISA, advanced academic studies, and systems audit experience preferred.
Budget Analyst
- UW Job Grade:
- 9
- UW Payroll Code(s):
- 11532, 19127
- Job Summary:
- Responsible for a wide range of analytical and technical duties involved in the planning, evaluation, preparation, presentation and monitoring of operating and capital improvement budgets and programs. Assists in the design, development, implementation, and modification of budget and policy analysis. Designs, develops, implements, and modifies budgetary policy. Coordinates policy implementation and development with other departments and institutions. Provides detailed reports, analyses and forecasts. Establishes procedures for acquiring, interpreting and disseminating budgetary information. Advises and facilitates use of the university budget system.
- Reports to:
- A Director in Planning and Budgeting
- Qualifications:
- Requires a Bachelor’s degree in business, accounting or related field and five years of related experience. Requires knowledge of Word, Access, Excel and relational databases.
Compliance Analyst
- UW Job Grade:
- 9
- UW Payroll Code(s):
- 11799, 19168
- Job Summary:
- In a technically complex area, conducts compliance analysis, audits, reviews, and investigations in external departments and/or organizations. Applies knowledge of technical area to assess results, draw conclusions, and recommend or advise management on necessary corrective actions. Examples of technical areas include Human Subjects Reviews, Grant and Contract Funded Programs, or Regulatory Compliance.
- Reports to:
- Reporting level may vary
- Qualifications:
- Requires a Bachelor degree plus four-five years of related experience.
Construction Project Manager
- UW Job Grade:
- 10
- UW Payroll Code(s):
- 11070, 19173
- Job Summary:
- On behalf of the client, manages the planning, design, procurement, construction, and acceptance of multiple major public works projects with a complexity level of healthcare, laboratory or historical renovation. Projects include construction of new buildings and/or major building additions, renovations and remodels and/or utilities projects such as overall power system improvements and emergency power system upgrades.
- Reports to:
- Director of Capital Projects
- Qualifications:
- Typically requires certification as a registered architect or engineer in Washington State and five years of related experience, or an equivalent combination of education and experience.
Executive Assistant
- UW Job Grade:
- 7
- UW Payroll Code(s):
- 11157, 11257, 11314, 11337, 11387, 11944, 19557, 19587, 19553, 11177, 19517, 19807, 19817, 11927, 19513, 19627
- Job Summary:
- Provides complex administrative support and serves as communication liaison to the Executive by coordinating, planning, implementing, and monitoring activities within the purview of the Executive’s Office. Organizes and monitors extensive confidential activities pertaining to the management of the organization.
- Reports to:
- An Executive Head not CEO
- Qualifications:
- Requires a Bachelor’s degree or equivalent combination of education and experience, and two years of administrative experience including personnel administration, budget management, and report writing.
Food Service Assistant Manager
- UW Job Grade:
- 6
- UW Payroll Code(s):
- 11506, 19258
- Job Summary:
- Assists manager in running a high-volume food service installation/retail food court. Recruits and trains food service staff. Assists in inventory control and budgeting.
- Reports to:
- Food Service Manager
- Qualifications:
- Requires a Bachelor’s degree and one year of supervisory experience in the food service industry.
Food Service Manager
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11508, 19259
- Job Summary:
- Plans, organizes and directs operations in a large food service installation that provides three meals per day to 1,200+ patrons.
- Reports to:
- Director of Food Service
- Qualifications:
- Requires a Bachelor’s degree and four years supervisory and/or administrative experience. May require dietitian registration.
Grants And Contracts Program Manager/Specialist
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11775, 19211
- Job Summary:
- Serves as the department/school “expert’ on grants and contracts administration with substantial responsibilities for managing the unit’s grants and contract program both pre- and post-award. Manages compliance of grants and contracts and provides technical advice and interpretation of government and foundation regulations and university policies and procedures to Principal Investigators, program managers, researchers, and support staff. Prepares complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives. Prepares and submit progress reports and final status reports for grants and contracts. Provides policy recommendations which are generally replied upon by senior management and implemented. Monitor new federal and institution research directives, revises department procedures, and communicates changes to administrators and faculty.
- Reports to:
- Varies
- Qualifications:
- Requires Bachelor’s degree in a related field of study and at least 2-3 years of relevant experience.
Human Resources Consultant – Employee Relations
- UW Job Grade:
- 9
- UW Payroll Code(s):
- 11089, 19233
- Job Summary:
- Functions as the principal human resource consultant and provides administrative direction and counsel regarding human resources management issues to several organizational units with diverse needs. Advised clients and/or delivers specific products/services in the areas of performance management, training, disability accommodation, family medical leave, layoffs, corrective actions, grievance and complaint resolution and other employee relations issues.
- Reports to:
- Reporting level may vary
- Qualifications:
- Requires Bachelor’s degree in a related field of study and at least 2-3 years of relevant experience.
Program Director/Manager (Large Program)
- UW Job Grade:
- 10
- UW Payroll Code(s):
- 11110, 11130, 11150, 11510, 19199, 19134, 19154, 19261
- Job Summary:
- Managing director responsible for developing a program’s philosophy and policy and overseeing staff which successfully administer the program’s operations and service delivery. Program is substantial in size, scope and complexity in relation to overall budget size, number of funding sources(s), impact to the institution, staff which support the program, numbers of students or customers served, and/or services being performed/delivered. Reviews and approves procedures developed by staff to meet program objectives. Analyzes cost estimates and budget requests developed for planning and projecting future program needs and requests additional information as needed. Reviews status/activity reports, requests examination of problem areas and recommendations for corrective action, oversees implementation of correction. Typically, manages supervisors and other staff.
- Reports to:
- Academic/Administrative Official or Supervising Director
- Qualifications:
- Requires a Bachelor’s degree and five years of experience.
Program Director/Manager (Small Program)
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11108, 11128, 11148, 11508, 11528, 19197, 19132, 19152, 19259, 19135
- Job Summary:
- Under the guidance of a senior official, the supervising director, administers or controls a program’s operations, relieving the senior official of operating and administrative detail. Typically acts as a first line supervisor and/or project manager with delegated decision making authority. Programs are limited in size, scope and complexity in relation to overall budget size, number of funding source(s), impact to the institution, staff which support the program, number of students or customers served, and/or services being performed/delivered. Plans, coordinates and implements program operations and services ensuring program objectives/goals are reached. Appropriately allocates resources, prepares budget requests, compiles information to plan and project future program needs for review and use by senior official.
- Reports to:
- Academic/Administrative Official or Supervising Director
- Qualifications:
- Requires a Bachelor’s degree and three years of experience.
Recruiter
- UW Job Grade:
- 8
- UW Payroll Code(s):
- 11078, 19240
- Job Summary:
- Analyzes job requirements, determines essential job functions, and identifies or confirms effective competencies to recruit and assess candidates. Utilizes applicant tracking system to manage requisitions, candidate pools and conduct candidate searches. Develops applicant pools by evaluating applicants, determining eligibility, and assessing level of qualifications. Refers top qualified applicants to specific job openings. Applies knowledge of federal and state law, regulations, bargaining unit contracts, and organization policy to the candidate referral process. Advises and assists hiring managers in developing interview questions and additional candidate assessment criteria. Advises hiring managers and department HR representatives on the legislative and regulatory requirements of the recruitment and selection process; such as advertising, assessing, interviewing, reference checking, and candidate selection techniques. Provides salary setting consultation to departments, advising on alignment issues and market trends in salary setting within UW and the external market.
- Reports to:
- Academic/Administrative Official or Supervising Director
- Qualifications:
- Requires a Bachelor’s degree in Human Resources, Education, Marketing, Communications, or related field and three years related experience.