Checklist – Create regular position
Regular Professional Staff Position
This checklist is to help HR Partners and Additional Approvers ensure that a create position request is complete and ready for the HR Compensation Office’s detailed review.
- Review Position Request Reason. Ensure reason selected is Create Position > Employee.
- Confirm that a Job Posting Title has been provided.
- Review Requested Job Profile
- Is the requested Job Profile active in Workday?
- Is the requested Job Profile consistent with the duties? A helpful resource for this is the list of Payroll titles and descriptors for Professional Staff positions.
- Check the Job Description Summary. This field is optional. It can be blank. If used, it should contain a few sentences to describe position’s purpose.
- Review Job Description
- Must include a detailed description of position’s specific job responsibilities with estimated percent time breakout. Total must be 100% regardless of position’s % FTE, typically in blocks of time 5% or larger.
- Must include minimum qualifications (required education and years of work experience) in the Job Description.
- Job duties in the Workday Job Description field must align with the duties documented on the attached forms (i.e., Pro Staff Position Description or Research Scientist/Engineer Questionnaire)
- Confirm Worker Sub-Type chosen is Regular
- Include Required Attachments
Type of Position Required Forms All regular pro staff positions Professional Staff Position Description (PSPD) Form All regular Research Scientist/Engineer positions Research Scientist/Engineer Questionnaire All regular pro staff research positions not in the Research Scientist/Engineer series, such as Research Coordinator, Research Consultant and Research Manager Professional Staff Position Description (PSPD) Form AND Research Activities Form - Confirm Comments have been entered (Comments are required)
- Provide comments/justifications to communicate additional details about the position, such as:
- This is a duplicate of PN-XXXXXXX. This is a position that did not convert to Workday because it was vacant at go-live.
- The name of the employee in the position when last occupied was ________.
- Any other organizational context that would help HR Comp understand the need to create this position, such as the department is growing, reorganizing, we received a new grant, a professor is bringing in a new lab from another institution, etc.
- Provide comments/justifications to communicate additional details about the position, such as:
Notes: HR Forms are at test.hr.uw.edu/forms/
Workday User Guides for Create Position are at: employeehelp.workday.uw.edu/user-guides/create_position_sc/